Request for Proposals

Date Due: August 14, 2024 at 3pm

RFPs will be opened at the Steele Community Room, 28 N Main Street, Waterbury VT 05676 on deadline due date.

RFPs received later than the date and time above will not be considered.

Please return RFP Original (marked ORIGINAL) and 1 Copy (marked COPY). The submitted document must have the RFP number and description.

Return RFP to:

A.) By US Mail or delivered to Waterbury Recreation, Town of Waterbury, 28 N Main Street, Waterbury VT 05676Intent of Proposal

The Town of Waterbury (the “Town”), requests Proposals from qualified contractors to repair the Ice Arena area fields by removing silt, grade fields, fertilize, aerate and seed the soccer fields with turf grass. Approximate size of the area is 2.25 acres.

The contractor must demonstrate the ability to work with local, state and federal governmental entities. The Town reserves the right to accept or reject any or all proposals for any reason it finds to be in the best interest of the Town.

B.) Scope of Services

The contract will encompass all project-related services to the lower turf area, including but not limited to the following:

• Provide and install a top dressing of approved athletic field compost to the existing full size (lower) field surface. Assume 60 yards of athletic field approved turf compost. Provide information of approved athletic turf compost to Owner for review.
• Provide a Unit price to supply and install an additional 30yds of turf compost to areas requiring additional material/ repair within the lower field playing area.
• After compost installation, aerate the top-dressed surface to a target depth of 8”, with a minimum aerification depth requirement of 6”.
• Apply Athletic turf seed mix at a rate of 200 pounds per acre – seed mix to be Athletic Turf mix as supplied by Diamond Turf, or Owner approved equivalent to match the previously applied seed mix, to ensure a uniform turf type and growth.
• Supply and Apply a starter fertilizer throughout.
• Finish drag to incorporate compost, cores, and seed into the surface, while maintaining integrity of existing turf surface/ growth.
• In the spring of 2025, contractor shall return to the site and utilize a minimally invasive vertical slice seeding method of the seeding the lower field area at a rate of 140-160# per acre. Installation equipment to be Redexim Verti-seed or equal, to be reviewed by Owner. Final timeline of this seeding to be determined/ coordinated with seasonal weather and may require adjustment for a dormant seeding schedule.
• The main scope of this work (not including slice seeding) shall commence and be completed between August 28^th and September 10th. Any deviations or recommendation to schedule change shall be reviewed with Owner prior to August 20^th.
• Meet local, state, and federal regulations for flood zones and flood plains. The soccer field is located in the flood plain

C.) Statement of Qualifications

The contractor shall provide a description of the history and background of the firm, identification of the services currently being provided to the Town of Waterbury, if any.

1. General information about the company
   1. Name, address, and telephone number
   2. History of the company
   3. List of names and titles of employees who are directly responsible for services under this Proposal.
   4. Information pertaining to the firm’s compliance with licensing and other requirements.
2. References
   List of two (2) references to those listed in #1, above.
3. Identify personnel to be assigned responsibility for administering the Proposal (provide resume for the individual representatives that the firm will assign to the account).
4. Additional services – describe any other service or experience of the firm, which you deem beneficial in providing services under the firm’s Proposal.
5. Attach a copy of the services contract Proposal including pricing. The proposer must honor their quote for a period of ninety (90) days after the RFP due date.
6. Provide a statement and meet the Town’s minimum insurance requirements of $1,000,000 per claim, and the Town being named as an additional insured        

Date Due: September 4, 2024 at 12pm

RFPs will be opened at the Steele Community Room, 28 N Main Street, Waterbury VT 05676 on deadline due date.

RFPs received later than the date and time above will not be considered.

Please return RFP Original (marked ORIGINAL) and 1 Copy (marked COPY). The submitted document must have the RFP number and description.

Return RFP to:

By US Mail or delivered to Waterbury Recreation, Town of Waterbury, 28 N Main Street, Waterbury VT 05676

A.) Intent of Proposal

The Town of Waterbury (the “Town”), requests Proposals from qualified contractors to resurface playground area and 40 foot X 6.5 foot walkway from parking lot to playground with surface material that is low maintenance, resilient to future flooding, certified compliant with ADA, and has a 20-foot Critical-Fall-Height. 

The contractor must demonstrate the ability to work with local, state and federal governmental entities. The Town reserves the right to accept or reject any or all proposals for any reason it finds to be in the best interest of the Town.

B.) Scope of Services

The contract will encompass all project-related services, including but not limited to the following:

• Resurfacing the Hope Davey playground area with low-maintenance, flood resilient, ADA complaint, and 20-foot Critical-Fall-Height materials
• Surfacing a 40 foot by 6.5 foot walkway to connect parking lot to playground with low-maintenance, flood resilient, ADA complaint, and 20-foot Critical-Fall-Height materials

C.) Statement of Qualifications

The contractor shall provide a description of the history and background of the firm, identification of the services currently being provided to the Town of Waterbury, if any.

1. General information about the company
   1. Name, address, and telephone number
   2. History of the company
   3. List of names and titles of employees who are directly responsible for services under this Proposal.
   4. Information pertaining to the firm’s compliance with licensing and other requirements.
2. References
   List of two (2) references to those listed in #1, above.
3. Identify personnel to be assigned responsibility for administering the Proposal (provide resume for the individual representatives that the firm will assign to the account).
4. Additional services – describe any other service or experience of the firm, which you deem beneficial in providing services under the firm’s Proposal.
5. Attach a copy of the services contract Proposal including pricing. The proposer must honor their quote for a period of ninety (90) days after the RFP due date.
6. Provide a statement and meet the Town’s minimum insurance requirements of $1,000,000 per claim, and the Town being named as an additional insured?